Executive Dashboard

Portfolio Occupancy

83.3%

10 occupied • 2 vacant

November Collections

KES 451,759

Billed: KES 668,884 (67.5%)

Pending Arrears

KES 217,125

2 tenants past 5th due date

Open Work Orders

3

Fundis: QuickFix & Voltage Masters

Lipa Na M-Pesa Log Water New Ticket SMS Notices

Monthly Operations Cycle: November 2026 • M-Pesa Paybill 522522 Auto-Match Active

Water meters logged, consolidated tenant invoices debited, and M-Pesa STK push ready.

Send 5th SMS Notices Run Monthly Invoicing

Monthly Billing vs. Collections

Historical performance across all properties (KES)

Billed Collected

Unit Occupancy

Current portfolio unit breakdown

Occupied Units 10 units

Vacant Units 2 units

Under Renovation 1 unit

Live Payments Feed

Instant mobile money & bank confirmations

View All

Urgent Maintenance Tickets

Work orders requiring attention

Manage Work

Portfolio Properties & Units

Manage real estate assets, multi-unit complexes, and rental rates

Add Property Add Unit

Units Directory

(12 Units)

All Statuses Occupied Vacant Maintenance All Properties

Unit #	Property	Type & Floor	Rent (KES)	Utilities/Service	Meter #	Status	Tenant	Actions

Tenants & Lease Agreements

Manage tenant profiles, KYC documents, contact info, and active lease terms

AI Tenant Vetting & CRB Register Tenant Create Lease

7 Registered Tenants

Tenant Name	Phone & National ID	Assigned Unit	Lease Period	Monthly Rent	Account Balance	Status	Actions

Prospect House Viewing Appointments & Leads

Inbound house tours booked from public vacancy showcase awaiting caretaker walkthrough & leasing

0 Scheduled Tours

Prospect Details	Target Unit & Property	Preferred Date & Slot	Status	Prospect Notes	Actions

Invoices & Rent Ledger

Itemized bills including rent, water consumption, garbage, service charges, and late penalties

⚡ Auto-Generate Invoices Send 5th Due SMS Custom Invoice

Total Invoiced

KES 668,884

Total Paid

KES 451,759

Pending Arrears

KES 217,125

Collection Rate

67.5%

All Invoices Unpaid Partially Paid Fully Paid Overdue

7 Total Invoices

Invoice #	Tenant & Unit	Month	Rent	Water	Garbage/Serv.	Total Amount	Paid	Balance	Status	Actions

M-Pesa & Bank Reconciliation Hub

Automated mobile money matching, Paybill/Till transactions, and digital receipts

Initiate M-Pesa STK Push Record Bank / Cash Payment

M-Pesa Paybill / Till SAFARICOM

Instant STK Push Prompt

Sends prompt straight to tenant's mobile phone: "Do you want to pay KES ... for Rent?" Automatic PIN confirmation.

Trigger Test STK Push

Bank Direct Ingestion

KCB, Equity & Co-op Feeds

Automatic account balance matching with landlord bank accounts. Eliminates fake screenshot fraud.

KCB Boma Equity Eazzy Co-op MCo-op

Auto SMS Receipting

Instant Delivery

Both tenant and property manager receive instantaneous SMS confirmation with unique receipt code.

View SMS Delivery Log

Processed Payment Transactions

5 Transactions

Receipt #	Tenant & Unit	Amount (KES)	Method	Reference Code	Payment Date	Status	Actions

Water Meter Utility Billing Engine

Record previous and current meter readings (m³ or units) with automatic cost calculation and invoice integration

Smart IoT Telemetry Record New Meter Reading

LoRaWAN & Ultrasonic Smart Meter Fleet

Real-time pulse telemetry with automated midnight burst & leak anomaly detection

Poll Gateways

Automated Utility Calculations:

Standard municipal / borehole tariff configured at KES 175.00 per unit (m³). When you log meter readings, units consumed are calculated instantly (Current - Previous), and automatically billed into the tenant's monthly rent invoice.

Monthly Water Meter Logs

11 Logged Readings

Property & Unit	Meter Number	Month	Previous (m³)	Current (m³)	Consumed	Rate (KES/m³)	Total Cost	Invoiced?

Maintenance & Work Orders (AppFolio Style)

Track tenant repair requests, dispatch contractors/fundis, and control property maintenance expenses

Artisan Escrow Marketplace Create Work Order

Reported 0

Fundi Assigned 1

In Progress 2

Completed 1

SMS & WhatsApp Communications Hub

Dispatch rent reminders, receipts, arrears alerts, and building broadcast notices

Broadcast Building Notice

Quick Direct Message Composer

Channel SMS Text Message WhatsApp Message

Select Tenant

Template / Message

Send

Templates: Overdue Arrears Notice Water Tank Maintenance Annual Routine Inspection

Interactive WhatsApp Business Bot (2-Way Gateway)

Live webhook responding to BALANCE, RECEIPT, PAY, and TICKET requests

WEBHOOK ACTIVE

Click a Prompt to Test Bot: 1. Check Current Balance BALANCE 2. Retrieve Latest Receipt RECEIPT 3. Request M-Pesa STK Push PAY 4. Report Maintenance Ticket TICKET ...

W

Jambo! Welcome to BomaSphere WhatsApp Business Bot. Reply BALANCE, RECEIPT, PAY, or TICKET <issue>.

Send

Dispatched Communications Audit Log

Delivered via Africa's Talking / Twilio Gateway

Channel	Recipient	Phone Number	Message Content	Purpose	Date & Time	Delivery Status

Landlord Remittance & Owner Statements

Calculate gross rent, subtract property management commissions and operating expenses, and print owner payouts

Generate Statement

Property Operating Expenses

Track caretaker salaries, security guards, power tokens, borehole maintenance, and repair vouchers

Record New Expense

Disbursed Property Expenses

5 Recorded Vouchers

Voucher #	Property	Category	Description	Amount (KES)	Paid To	Date

Higgsfield.ai Cinema Studio & Soul ID Physics-Aware Camera Engine

Cinematic Virtual Tours & AI Staging

Produce 4K drone flythroughs, interior dolly walkthroughs, and move-in inspection proof.

Vacancy Syndication Move-In/Out Proof

Target Property & Unit

Camera Rig Movement Dolly Living Room Glide Aerial Drone Pullback 360° Facade Orbit Balcony Skyline Reveal

Staging Aesthetic Nordic Teak & Linen Penthouse Marble & Brass Contemporary Japandi Swahili Coastal Rattan

Aspect Ratio & Target Channel

16:9 Web 9:16 Reels 1:1 Square

Generated Higgsfield Cinema Prompt

Render 4K Cinematic Walkthrough

REC • 4K 60FPS CAM: [X: 14.2, Y: 8.4, Z: 2.1] • 35mm f/1.8 HIGGSFIELD ENGINE v3

Kilimani Royal Heights • Unit A202 Walkthrough

Click "Render 4K Cinematic Walkthrough" to generate physics-aware drone and interior tour footage.

Generating frames with Cinema Studio... 0%

Recent Renders:

Kilimani Balcony Nyali Ocean Breeze Westlands Executive

SaaS Multi-Tenant RBAC Role-Based Access Control

Users & Role Permissions Directory

Manage platform super admins, agency managers, field caretakers, property owners, and tenant portal logins.

Invite SaaS User

👑 Super Admin

Global SaaS governance, billing subscriptions, all agencies.

🏢 Property Manager

Rent invoicing, M-Pesa STK push, vendor dispatch, owner payout.

🛠️ Site Caretaker

Mobile field tasks: log water meters, report unit maintenance.

📊 Landlord / Owner

Read-only portfolio metrics & monthly remittance statements.

👤 Resident Tenant

Self-service billing, M-Pesa payments, and repair tickets.

Provisioned System Users

5 SaaS Users

User Name	Email & Phone	Assigned Role	Property Scope	Status	Actions

Role Permissions Matrix

Standard SaaS capability boundaries enforced at API and UI levels

System Capability	Super Admin	Property Manager	Caretaker	Landlord	Tenant
Properties & Units Management	✓ Full	✓ Full	−	View Assigned	−
Rent Invoicing & Automated Billing	✓ Full	✓ Full	−	View Invoices	View Own
M-Pesa STK & Bank Payments	✓ Full	✓ Full	−	View Only	Lipa Na M-Pesa
Water Meter Sub-Meter Logging	✓ Full	✓ Full	✓ Enter Readings	−	−
Maintenance & Work Orders	✓ Full	✓ Dispatch	✓ Update Status	View Expenses	Report Issues
Landlord Remittance Statements	✓ Full	✓ Generate & Disburse	−	✓ View Own	−

Digital Lease Agreements & E-Signatures

Kenyan Landlord & Tenant Act compliant digital lease contracts with verifiable cryptographic hashes

Refresh Agreements

Agreement Code	Property & Unit	Tenant Name	Monthly Rent	Contract Period	Tenant E-Sign	Status	Action

Move-In / Move-Out Condition Audits & Deposit Settlement

Room-by-room condition inspection audits, photo damage logging, and automated security deposit refund settlements

Log New Inspection

Inspection Type	Unit & Property	Inspector / Date	Deposit Held	Deductions (Damages + Arrears)	Net Deposit Refund	Status	Action

Gated Estate Visitor Passes & QR Gate Security

Resident guest entry passes with 6-digit gate PINs, QR security codes, and live barrier check-in/out logging

Gate Guard Scanner Issue Visitor Pass

Gate PIN / Code	Unit & Host	Visitor Details	Vehicle Plate	Valid Date & Slot	Gate Status	Security Action

Shared Estate Amenities & Clubhouse Bookings

Reserve luxury facilities across estates with automatic conflict prevention and automated billing

Reserve Facility

Scheduled Reservations

Live Booking Calendar

Booking Ref	Amenity	Reserved By	Date & Hours	Total Fee	Status

Resident Self-Service Portal

Welcome back, Kariuki James!

Unit A101 • Kilimani Royal Heights, Nairobi

Active Resident Account:

Verified Resident Tenancy

Current Account Balance

KES 0.00

All invoices settled

Monthly Rent & Utilities

KES 65,000

Due on 5th of every month

Quick Self-Service Action

Make instant payment or request maintenance assistance

Pay with M-Pesa Report Issue

My Invoices

My Payment Receipts